GA Edit Process

GA Edit Process Overview for Departments and Programs

The 2018-19 GA will again be published in CourseLeaf CAT.

The Office of the Registrar now facilitates the edit process for curricular program listings in the Programs of Study section of the online GA. A detailed overview of the process including key dates is linked here (pdf). OTR has also posted detailed edit procedures as well as a dashboard, tracking the edit process through all three rounds.



GA Edit Process Overview for Policy sections


Round One:
 Feb. 26 - March 30

Policy sections (UG, GR, Non-Traditional Students, Faculty Grading Guidelines):

  • The VPAA office emails primary offices instructions for updating their sections, along with a list of sections and links for the content they’re responsible for.

  • Primary offices that collect edits from secondary offices or individuals that report to them distributes those sections. Each office must either respond “Reviewed and approved with no changes,” or, print out the section, make changes in red, and return to the primary office. *For major edits to text we kindly request an electronic version.

  • The dean or director of the primary office reviews and approves any changes by signing the printed pages with changes.  The primary office sends these pages to Susannah at MS-10 by March 30.

  • The VPAA office reviews the changes, commits them in CourseLeaf CAT, and flags any substantive changes for further review by the Interim VPAA (C. Fred Higgs III) and other senior administrators or faculty committees as appropriate by April 27.

Round Two:  April 30 - May 25

  • After the changes from Round One halve been made in CourseLeaf CAT, the VPAA office initiates the second round of reviews, using the same method as Round One, to be returned to the VPAA office by May 25.

Round Three: June 25 - July 9

  • When the changes from Round Two have been made in CourseLeaf CAT, the VPAA office will initiate the third round of reviews.  Primary offices will approve the final version by July 9.

Primary offices will also be invited to review people listings (such as administrative staff) and submit changes in hard copy.


GA Edit Process Overview for People Listings
Round One: Policy and Program sections only 

Round Two:  April 30 - May 25
Faculty, Administrator, and Board Listings:
  • The VPAA office will email to the Provost’s and President’s Offices links to the appropriate people listings.
  • The Provost’s and President’s Offices will print the appropriate listings, mark changes in red, and return approved pages to the VPAA office by May 25.
  • The VPAA office will review the changes and make them in CourseLeaf CAT.

Round Three:
 June 25 - July 9
Faculty, Administrator, and Board Listings:
  • When the changes from Round Two have been made in CourseLeaf CAT, the VPAA office will initiate the third round of reviews.  Provost’s and President’s offices will approve and return the final version by July 9.

New 2018-19 GA Posted:
 Aug. 1 
Final 2018-19 GA Archived in PDF:  Sept. 15