Submit My Transcript

Proof of your highest, terminal degree must be provided in one of the following ways directly to the office of the Vice Provost for Academic Affairs (VPAA):

  • Have your educational institution send an official transcript in hard copy directly to:

    Rice University
    VPAA, MS-10
    P.O.Box 1892
    Houston, TX 77251-1892

    Or an electronic copy secured by a digital certificate to:

Rice alumni who earned their highest degree here may submit this form to the Office of the Registrar in order to supply their transcripts to our office.

  • If your institution does not issue additional copies of official transcripts (as in the case for some international institutions), Please call 713-348-4123 or email for an appointment to bring the original of your diploma or transcript to the office of the Vice Provost for Academic Affairs on or before your first day of employment. The office is located in the Allen Center, suite 330. You may also mail it to the above address. After VPAA has verified it, it will be returned to you.

  • If necessary, an original letter on official letterhead from the Dean of the Graduate School or similar university official with the authority to verify degrees giving the date that the degree will be formally conferred may be sent directly to VPAA. Provision of the official transcript or diploma as described above is required within 30 days of formal conferral of the degree.

VPAA must receive acceptable documentation in one of the above formats by your first day of employment. Failure to provide appropriate documentation according to these guidelines and deadlines is grounds for termination of employment.

A faculty or other teaching candidate who encounters a difficulty in getting official confirmation of the completion of the degree requirements before the start of the appointment must request an extension from the Vice Provost for Academic Affairs ( The request for such an extension must be made prior to the appointment starting date and should be based on circumstances, detailed in the request, that are beyond the candidate's control.