Faculty Administration in iO

Faculty Actions in iO HCM

ACTION	Tenured & Tenure-Track Faculty	Non-Tenure Track Faculty
Faculty Hiring	Position Creation RequestFORM Creating a Job Requisition Interfolio Posting RequestFORM Adding a New Adjunct (Pending Worker)	Position Creation RequestFORM Creating a Job Requisition Interfolio Posting RequestFORM Other NTT Targeted Hire
Add Assignments	Department Chair Appointment Secondary Title First Adjunct Appointment to Existing Person Joint Appointment Emeritus Appointment	General Secondary Title First Adjunct Appointment to Existing Person Adding a Work Relationship for Rehire, Former Student, Adjunct, etc
Change Assignments	Assistant Professor - 2nd Contract VPAA will initiate TTT promotions Endowed Chairs Clock Extensions Step 1: Submit Clock Extension Request Step 2: Submit iO action with the approved form	Reappointment Reclassification Add or Drop Class Clock Extensions Step 1: Submit Clock Extension Request Step 2: Submit iO action with the approved form
End Assignments	End an Assignment Termination or Retirement
Other Notes	Anyone instructing students enrolled at Rice must be entered as faculty. However, contractors, faculty collaborating on research, or those using research equipment may be entered as visitors. For more details on adding a visitor, visit visitor.rice.edu. Adding or Changing assignments for faculty outside your area of responsibilityFORM Faculty Leave of Absence TTT Faculty Early Access

Identifiers in iO

Person Number	Person Numbers are unique ID numbers assigned to individuals in iO. They allow us to distinguish one person from another and track their information throughout iO. An individual's Person Number is also used as their Faculty ID in Interfolio.
Assignment Number	Assignment Numbers track an individual's roles and positions at Rice University using a standardized format. Work Relationship Indicator + Person Number + Assignment Suffix (if multiple assignments) Work Relationship Indicator (E = Employee, C = Contingent Worker, N = Non-Worker) Multiple Assignments: Add a dash and number for additional positions within the same work relationship
Position Number	Position Numbers are unique to each assignment, tied to the budget, and carry the characteristics or "DNA" of that position. Budgeted position numbers are assigned to permanent roles. These numbers consist of a six-digit code followed by a dash and a suffix (e.g., 316151-00). Pooled position numbers are assigned to short-term roles. These numbers consist of a job code followed by a dash and the org number (e.g., 95102-81000).

Assignment Status

Status	What it means
Active - Payroll Eligible	Job is active, currently receiving or eligible for salary or one-time pays
Active - No Payroll	Job is active, but not currently paid (e.g., summer break, semester off)
Inactive - Payroll Eligible	Used for final payouts on terminated jobs
Inactive - No Payroll	Job has been terminated

Full-Time Equivalency (FTE)

Full-time equivalency (FTE) measures an employee's workload as a percentage of a full-time schedule. For part-time instructional NTT faculty, it is especially important to accurately record the working hours, FTE, number of courses, total classroom hours, and total office hours. Please refer to the chart below (based on a three-credit hour course) for general guidance when making adjustments:

Classes per year	Working Hours per week	FTE
1	6.7	0.17
2	13.6	0.34
3	20.0	0.50
4	26.7	0.67
5	33.4	0.84
6+	40.0	1.00

Annually appointed teaching faculty must teach at least three courses per academic year and be on an annual appointment for two semesters to be eligible for benefits. Please note that Faculty Administrative Roles have specific FTE guidelines. Refer to the chart below when entering those actions.

Faculty Administrative Roles

CATEGORY	TTT Faculty Administrative Role	TTT Faculty Administrative Supplement	NTT Faculty Administrative Role (Budgeted)	NTT Faculty Administrative Role (Pooled)
Use Case	Additional role for TTT faculty	Additional role for faculty that will not be displayed in the Rice Directory.	Role assignments are determined by the position for which faculty were hired or may include teaching release time to accommodate their service commitments	Secondary title or short-term appointment
Pay & FTE	0.1FTE (Paid) 0.01FTE (Unpaid)	0.01FTE (Paid only)	Less than 0.5FTE but should reflect actual effort (Paid only)	0.1FTE (Paid) 0.01FTE (Unpaid)
Example	Fred Higg's RCEL Director role	Andrew McNew's SEA Chair role	Carissa Zimmerman's Director of CTE role	Renata Ramos' Chair of Faculty Fellows role
Directory Visibility	Visible	Not visible	Visible	Visible