Faculty Leave of Absence

Types of Leaves of Absence
Types Definition Eligibility Policy Procedure
Junior Leave One semester + fully paid research leave for assistant professors TTT; Must have been reappointed for the 2nd contract Policy 201
Policy 208		 A
Sabbatical LOA for study, research or other scholarly agenda; can be at full to no pay TTT; Semester service credits accrued per Policy 208; usually not granted more frequently than every sixth year Policy 208 A (Full pay)
B (Reduced pay)
Professional LOA to pursue academic or professional opportunities, such as fellowships, visiting faculty posts, etc.; can be at full to no pay TTT (Consult HR regarding benefit deductions if taking it w/o pay) Policy 204 A (Full pay)
B (Reduced pay)
Parental Leave for TTT* Fully paid for 1 semester TTT Policy 204 A
Parental Leave for NTT*
  • Instructional Faculty - up to 1 semester
  • Research/Service Faculty - up to 8 weeks
 Instructional Faculty (IV.C)
Research/Service Faculty(IV.D)		 Policy 205 A
Medical a.k.a. Short-Term Disability
  • 100% pay up to 8 weeks
  • 80% pay starting week 9 until it reaches 1/2 Academic Years Salary
 TTT, Benefit Eligible NTT Policy 204 (TTT)
Policy 205 (NTT)
Policy 423 (HR)		 A
Procedure A. How to submit LOA without changes in salary
If a faculty is submitting If a HCMI is submitting
  1. Fill out LOA Request Form
  2. iO > Me > Time and Absences > Add Absence
  3. Select the LOA type and add Start/End date
  4. Attach the signed LOA Request Form and submit
  1. Obtain a signed (by faculty) LOA Request Form
  2. iO > My Team > Add Absence (Quick Action)
  3. Select the LOA type and add Start/End date
  4. Attach the signed LOA Request Form and submit
Procedure B. How to submit LOA with changes in salary
If a faculty is submitting If a HCMI is submitting
  1. Fill out LOA Request Form
  2. iO > Me > Time and Absences > Add Absence
  3. Select the LOA type and add Start/End date
  4. Attach the signed LOA Request Form and submit
  5. Notify your Department or School so that they can submit an iO action to change the percentage of salary.
  1. Obtain a signed (by faculty) LOA Request Form
  2. iO > My Team > Add Absence (Quick Action)
  3. Select the LOA type and add Start/End date
  4. Attach the signed LOA Request Form and submit
  5. Submit a separate iO action to change the percentage of salary. Click here to see how. This action must be approved before LOA action is approved.

Please note that LOA requests will be reviewed by the VPAA and approved by the OOP. However, HR will finalize the action in iO closer to the actual date of the leave in order to accurately record the absence and align with procedures.

*If a faculty member is requesting a Clock Extension along with their PPL, please refer to Change Assignments section of our iO Job Aid page here.

Questions? Please fill out our Help Desk form so that our team can assist you.