Faculty Salary Basis
| Category | Definition | Use Case | Appointment Dates | Salary Stated as |
|---|---|---|---|---|
| 9 over 12 month Salaried (9/12) | 9-month earnings paid over 12 months | Most TTTs, BE NTTs | 7/1 - 6/30 | annual |
| 12 over 12 month Salaried (12/12) | 12-month earnings paid over 12 months | RPs, some additional administrative appointments | 7/1 - 6/30 (generally) | annual |
| 9 over 9 months Salaried (9/9) | 9-month earnings paid over 9 months | Non-BE NTTs on at least 1 year appointment, some TTTs grandfathered in | 7/1 - 6/30 or 8/16 - 5/15 |
semi-monthly |
| Temporary Salaried(1) (1 sem) | earnings for specified time period only | Non-BE NTTs(2) on 1 semester or less appointment | 8/16 - 12/31 or 1/1 - 5/15 or other summer semester/block |
semi-monthly |
(1) When working with Temporary Salaried salaries, it is important to set begin and end dates that do not include summer pay periods to avoid overpayment during the summer, and specify their salary based on the semi-monthly amount, rather than annual, semester, or monthly amount.
(2) Non-BE NTT may also be paid through individual compensation payment (ICP). However, all BE NTTs must be paid a salary.
Advance & Deferred Pay
Most benefits-eligible faculty are on a 9/12 salary basis (unless grandfathered into 9/9). The chart below explains their pay schedule:
| Date Range | Payments |
|---|---|
| 7/1 | Most new faculty appointments begin |
| 7/1 - 8/15 | Advance pay on Fall Semester |
| 8/16 - 12/31 | Fall Semester (4.5 months) |
| 1/1 - 5/15 | Spring Semester (4.5 months) |
| 5/16 - 6/30 | Deferred pay from Spring Semester |
Summer Salary Payment Guide
Summer school instructors receive payment through Individual Compensation Payments (ICPs) in iO. Multiple ICPs can be established simultaneously and scheduled for payment on designated semi-monthly paydays.
Step 1: Verify Faculty Assignment Status. Does the instructor have an existing faculty appointment for the teaching period?
- YES: Process ICPs on the existing faculty assignment
- NO: Create a new NTT assignment
- Set assignment status to "Active - Payroll Eligible"
- Set salary to zero
- Process ICPs in the Compensation section
Step 2: Confirm Assignment Status. Is the faculty assignment status "Active - Payroll Eligible" during the summer term?
- YES: Add one-time payments directly to the existing assignment
- NO: Add a summer session assignment with zero salary, then configure the ICP in Compensation
Important Note: Faculty with multi-year appointments paid on a 9/9 schedule (9 months only) will maintain "Active - Payroll Eligible" status through summer and can receive ICPs. When configured as 9-month Faculty pay, the system automatically suspends regular monthly salary payments during summer months.
Step 3: Process Labor Distribution. After establishing ICPs, complete the labor distribution process.
- Funding Coordination: Consult with your Dean's Office regarding appropriate funding sources for summer instructor payments. Summer instructor pay is no longer charged to a central summer sessions organization.
- Recommended iO coding:
- Fund Type/Source: 101.011100 (Unrestricted Designated.Summer School)
- Classification: 161 (Summer Instruc - Credit College)
- Program: 9153 (Supp - Summer Programs)
Managing Class Cancellations
- Best Practice: Submit ICPs after classes meet minimum enrollment requirements to avoid overpayments.
- If Classes Don't Meet Enrollment:
- Delete ICPs immediately upon class cancellation
- Department or HCM Initiator must monitor enrollment and manage ICP deletion
- Early ICP setup is permitted but requires active monitoring
Questions? Please fill out VPAA Help Desk form so that we can assist you.