Overview
Below is the schedule of deadlines for the upcoming year for your school’s faculty promotion and tenure reviews, reappointments and non-reappointments. Please communicate and coordinate with your departments to ensure timely processing for decisions regarding these actions. If you have any questions regarding tenured/tenure track (TTT) appointments, please contact Brad Blunt. For questions on non-tenure track (NTT) appointments, contact Charlotte Rodgers.
Ad-Hoc tenure reviews for faculty hires can occur on a rolling basis. Please contact Brad Blunt to discuss the appropriate submission deadline.
Tenured and Tenure-Track Faculty (TTT)
| Submission Deadline | Applies to | Action Category | Required Documents | Appt. Effective Date |
|---|---|---|---|---|
| 9/15/2026 | Assistant Professors eligible for renewal | Notification | Email list to Brad Blunt and Charlotte Rodgers | - |
| 12/1/2026 | Assistant Professors (1st contract ending 12/31/2027) | Contract Renewal | Abbreviated Dossier (1) | 1/1/2028 |
| 12/1/2026 | Assistant Professors (2nd contract ending 6/30/2028) | Promotion & Tenure | Dossiers | 7/1/2028 |
| 12/1/2026 | Associate Professors | Promotion to Full | Dossiers | 7/1/2027 |
| 12/1/2026 | Associate Professors (9+ years in rank) | Evaluation | Detailed evaluation | 9th year & every 3 years |
| 4/15/2027 | Assistant Professors (1st contract ending 6/30/2028) | Contract Renewal | Abbreviated Dossier (1) | 7/1/2028 |
| 4/15/2027 | All eligible TTT faculty | Notification | Email list of AY27-28 promotion candidates | - |
(1) Abbreviated Dossier does not include external letters.
Promotable Non-Tenure Track Faculty (Promotable NTT)
| Submission Deadline | Applies to | Action Category | Required Documents | Appt. Effective Date |
|---|---|---|---|---|
| 11/1/2026 | Internal candidates for Associate/Full Teaching or Research Professor | Appointment or Promotion | Complete Dossier | 1/1/2027 |
| 12/1/2026 | Internal candidates for Associate/Full Teaching or Research Professor | Appointment or Promotion | Complete Dossier | 7/1/2027 |
| 4/1/2027 | All Promotable NTT (contract ending 6/30/2027) | Contract Renewal | Renewal materials for 1 year notice | 7/1/2028 |
| 4/15/2027 | All eligible Promotable NTT faculty | Notification | Email list of candidates for Associate/Full rank | 7/1/2028 |
Notification Requirements for Untenured Faculty (2)
| Length of Appointment | Notification Requirements (3) | Contract End Date* | Notification Deadline |
|---|---|---|---|
| 12 months or less | At least 2 months before the end date | 12/31/2026 | 10/31/2026 |
| 6/30/2027 | 4/30/2027 | ||
| More than 12 months but less than 24 months | At least 5 months before the end date | 6/30/2027 | 1/31/2027 |
| 24 months or more | At least 12 months before the end date | 6/30/2027 | 6/30/2026 |
| 6/30/2028 | 6/30/2027 | ||
| Two or more consecutive appointments, regardless of their length | At least 5 months before the end date | 6/30/2027 | 1/31/2027 |
(2) Schedule of notification of reappointments and terminations for visiting and adjunct appointments, no written notice of termination is required.
(3) The School and/or relevant academic units will bare the costs (if any) of failing to meet these requirements.
*These examples to not include all possible end dates. For confirmation/clarification, please contact the VPAA Office.
LOA Submission Deadlines
All LOAs except PPL requires BOT's approval, therefore, timely submission of LOA actions are very important.
- For LOAs starting 7/1, iO action with a signed LOA form must come to VPAA no later than 4/30.
- For LOAs starting 1/1, iO action with a signed LOA form must come to VPAA no later than 10/31.