iO
| DEPT | The department emails the position number to VPAA. VPAA confirms the position number. The department initiates requisition and attaches the completed search plan. The department completes the Google form. |
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| VPAA | VPAA submits the requisition to the dean's office and DEI. DEI reviews and approves. |
Interfolio Faculty Search
| VPAA | When approved, the requisition migrates to Interfolio Faculty Search. VPAA sets up the posting. |
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| DEPT | The department reviews and publishes the posting in Interfolio Faculty Search. The department sets the posting status to "Accepting Applications." The department posts the job ad on external job boards. The department schedules search committee training with Julia Amborski and Interfolio Faculty Search training with Adriana Vaughn. The search committee reviews applicants. Before campus interviews, the search chair completes the faculty recruitment activity report and the committee manager pulls the EEO report from Faculty Search. Both the Faculty Recruitment Activity Report and the EEO report are emailed to Alex Byrd. The committee manager moves the top candidate to "Dean Recommended for Hire." The committee manager emails the dean's office. |
| DEAN'S OFFICE | The dean's office reviews and adds to the hiring proposal and emails the Office of the Provost and the Budget Office. The Office of the Provost and Budget Office approve. The dean's office makes the informal offer. If the offer is declined, the dean's office changes the applicant status to "Offer Declined" and immediately informs the provost's office. If the offer is accepted, the dean's office moves the candidate's application status to "Offer Accepted." The dean's office emails it to Mauricio Benitez and Adriana Vaughn. |
iO
| VPAA | The candidate's application migrates to iO. VPAA ties the candidate to the requisition and initiates the background check. After the Board of Trustees approves, VPAA drafts the formal offer. The Offices of the Provost and President approve the formal offer. VPAA extends the formal offer in iO. Once the offer is accepted, VPAA moves the candidate to HR. VPAA notifies the dean, assistant dean, and Office of the Provost of the acceptance. |
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| iO SYSTEM | Onboarding begins. Within 24-48 hours, IAM (Identity & Access Management) sends out this email for the hire to activate NetID and password. iO assigns the New Employee Onboarding Checklist. Overnight, Perfect Compliance sends an email with the link to complete the I-9 Section 1. |
| CANDIDATE ACTIONS | New Hire Tasks Before the First Day Activate NetID and password. Complete Before First Day Tasks in iO and Section 1 of Form I-9. Complete I-9 Section 2 prior to the first day in person or remotely. HR converts Pending Worker to Employee and sends Welcome Rice: Next Steps Email. First Day Tasks for Employee Complete First Day Tasks in iO. Complete Benefits enrollment in iO within 30. An employee cannot sign up for benefits until the benefit's effective date (the first day of the month following their start date or on the 1st if that is their start date.) |