iO
| DEPT | The department emails the position number to VPAA. VPAA confirms the position number. The department initiates the requisition with the waiver1 and department demographic information attached. |
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| VPAA | VPAA approves and submits the requisition to the Dean and DEI. DEI reviews and approves the waiver request. |
Interfolio Faculty Search
| VPAA | When approved, the requisition migrates to Interfolio Faculty Search. VPAA sets up the posting. |
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| DEPT | The department reviews and publishes the posting in Interfolio Faculty Search. The department sets the posting status to "Accepting Applications." The committee manager adds the applicant and uploads the required documents on the applicant's behalf. The candidate completes the application and emails the department when complete. The committee manager moves the candidate to "Dean Recommended for Hire." The committee manager emails the dean's office. |
| DEAN'S OFFICE | The dean's office reviews and adds to the hiring proposal and emails the Office of the Provost and the Budget Office. The Office of the Provost and Budget Office approve. The dean's office makes the informal offer and changes the status to "Offer Pending." If the offer is declined, the dean's office notifies the department and changes the status to "Offer Declined." If the offer is accepted, the dean's office moves the candidate's status to "Offer Accepted." The dean's office emails the signed offer to Mauricio Benitez and Adriana Vaughn. |
iO
| VPAA | Candidate's application migrates to iO. VPAA ties the candidate to the requisition and initiates the background check. After the Board of Trustees approves, VPAA drafts the formal offer. The Offices of the Provost and President approve the formal offer. VPAA extends the formal offer in iO. Once the offer is accepted, VPAA moves the candidate to HR. VPAA notifies the dean, assistant dean, and the Provost's office of the acceptance. |
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| iO SYSTEM | Onboarding begins. Within 24-48 hours, IAM (Identity & Access Management) sends out this email for the hire to activate NetID and password. iO assigns the New Employee Onboarding Checklist. Overnight, Perfect Compliance sends an email with the link to complete the I-9 Section 1. |
| CANDIDATE ACTIONS | New Hire Tasks Before the First Day Activate NetID and password. Complete Before First Day Tasks in iO and Section 1 of Form I-9. Complete I-9 Section 2 prior to the first day in person or remotely. HR converts Pending Worker to Employee and sends Welcome Rice: Next Steps Email. First Day Tasks for Employee Complete First Day Tasks in iO. Complete Benefits enrollment in iO within 30. An employee cannot sign up for benefits until the benefit's effective date (the first day of the month following their start date or on the 1st if that is their start date.) |
1. To request a waiver, you'll need to prepare a memo:
- The search chair should write a memo requesting a waiver from the standard search process. This memo needs to:
- Highlight the candidate's achievements and potential in research, teaching, and service.
- Explain how the hire aligns with the strategic goals of the school and the university.
- Discuss the impact on departmental demographics, specifically regarding gender balance and underrepresented minority (URM) faculty, detailing how this hire will affect the proportion of women on the faculty and contribute to diversifying the department.