• Faculty Hiring Workflows (TTT, Promotable NTT, NTT)
• Creating a Job Requisition in iO
• Contact VPAA for creating a Position in iO
• Adding a New Adjunct
• Other NTT Targeted Hire

Anyone instructing students enrolled at Rice must be entered as faculty. However, contractors, faculty collaborating on research, or those using research equipment may be entered as visitors. For more details on adding a visitor, visit visitor.rice.edu.

Adding Additional TTT Assignments

• Adding a New Joint Appointment
• Adding a Department Chair Appointment
• Adding a Secondary Title

Adding NTT Assignments

• Adding an NTT Assignment - General
• Adding an NTT Appointment - Secondary Title
• Adding a First Adjunct Appointment to Existing Person
• Adding a Work Relationship for Rehire, Former Student, Adjunct, etc.

Changing TTT Assignments

• Assistant Professor Reappointments for 2nd Contract
• Assistant Professor Tenure Extensions
  • How to submit Tenure Clock Extension Request
  • Tenure Clock Extension Job aid for iO action (Make sure to attach the approved request form)
• TTT Promotions
  • VPAA will initiate iO actions for TTT promotions.
• Adding Endowed Chairs

Changing NTT Assignments

• Changing an NTT Assignment - Reappointment
• Changing a NTT Assignment - Add or Drop Class
• Changing an NTT Assignment - Reclassification
• NTT Promotion Clock Extension Request

• End an Assignment
• Termination or Retirement (same process as staff)
  • For TTT, follow the core HR job aid linked above to Terminate the employee. After the termination action has been fully approved, process the former employee as a nonworker. Follow the job aid for Adding a New Emeritus appointment below.
• Adding a New Emeritus Appointment

• How to submit LOA for a faculty
• How to submit Early Access Request

• Summer school instructors will be paid with ICPs (individual compensation payments, or one-time pays) in iO. If desired, multiple ICPs can be set up at one time to be paid out on specified semi-monthly paydays. Here are some questions to address:

  • Does this person already have a faculty appointment for the period they're teaching?

    • If yes, the ICPs can be paid on the appropriate faculty assignment.
    • If no, then an NTT assignment should be added to cover the appropriate summer block(s). This assignment should be in status Active - Payroll Eligible, at zero salary. The ICPs are set up in the Compensation section.

  • Is the appropriate faculty assignment in the status of "Active - Payroll Eligible" during the summer term?

    • If yes, then add the one-time pay(s) on that assignment.
    • If no, then add a summer session assignment, setting the salary to zero. The ICP can be set up in Compensation.
    • Please note that faculty with multi-year appointments who are paid at 9/9 (paid over 9 months only) will now remain at Active - Payroll Eligible over the summer and can be given ICPs. If set up as 9-month Faculty pay, the system will not pay them their regular monthly salary over the summer.

  • After setting up the ICP(s), you will need to process a labor distribution.

    • Please consult with your dean's office about where summer instructor pay should be charged up front, as it will no longer be charged to a central summer sessions org.

    • Suggested iO coding for Summer School Instructor Pay:

      • Fund type/fund source: 101.011100 (Unrestricted Designated.Summer School)
      • Classification: 161 (Summer lnstruc -Credit College)
      • Program: 9153 (Supp -Summer Programs)

• Avoiding Overpayments When Classes Are Cancelled: Most departments plan to submit the ICPs after the class has met its minimum enrollment. You can set it up before that, but if the class does not make, you will need to go in and delete the ICP(s) as soon as possible. This is something the department or HCM Initiator will be responsible for.

• Click here to view summer session information.

• If you don't see the action you're looking for above, it may be because the job aid prepared for general use on the page linked here works just as well for faculty. Example: awarding "individual compensation" (i.e., one-time pay).