iO
| DEPT | The department emails the position number to VPAA. VPAA confirms the position number. The department initiates requisition. The department completes the Google form. |
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| VPAA | VPAA approves submits requisition to the dean’s office. Dean’s office approves the requisition. VPDEI approves the search plan. |
Interfolio Faculty Search
| VPAA | When approved, the requisition migrates to Interfolio Faculty Search. VPAA sets up the posting. |
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| DEPT | The department reviews and publishes the posting in Interfolio Faculty Search. The department sets the posting status to Accepting Applications. The committee manager moves the top candidate to "Dean Recommended for Hire." The committee manager emails the dean's office. |
| DEAN'S OFFICE | The dean's office emails the dossier (including the dean’s memo) to VPAA. P&T Committee evaluates the dossier. VPAA drafts the Provost’s offer letter. The dean's office extends the offer. If the offer is declined, the dean's office notifies the department and changes the status to "Offer Declined." If the offer is accepted, the dean's office attaches the signed offer under Internal Documents. The dean's office emails the signed offer to VPAA. |
| DEPT | The committee manager moves all remaining applicants to a final applicant status and enters disposition codes (non-selection reasons). The committee manager emails all non-selected applicants to notify them. |
iO
| VPAA | The candidate's application migrates to iO. VPAA ties the candidate to the requisition and initiates the background check. Once the background check clears, VPAA moves the candidate to HR. |
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| iO SYSTEM | Onboarding begins. Within 24-48 hours, IAM (Identity & Access Management) sends out this email for the hire to activate. NetID and password. iO assigns the New Employee Onboarding Checklist. Overnight, Perfect Compliance sends an email with the link to complete the I-9 Section 1. |
| CANDIDATE ACTIONS | New Hire Tasks Before the First Day Activate NetID and password. Complete Before First Day Tasks in iO and Section 1 of the Form I-9. Complete I-9 Section 2 prior to the first day in person or remotely. HR converts Pending Worker to Employee and sends Welcome Rice: Next Steps Email. First Day Tasks for Employee Complete First Day Tasks in iO. Complete Benefits enrollment in iO within 30. An employee cannot sign up for benefits until the benefit's effective date (the first day of the month following their start date or on the 1st if that is their start date.) |